When having a discussion with people, the things you say at the beginning and end will stand out most in their minds, and this applies to conference calls as well. Meeting organizers can help their team get the most out of their meetings by having a proper closing. Here are four ways to end a conference call to improve the effectiveness of your sessions.
Conference calls can be lengthy, and it’s easy to forget some of the things that were discussed during the meeting. Before ending a conference call, call organizers should review the key takeaways that attendees were supposed to get from the meeting. Having an agenda will make this review easier because you can do a quick sentence or two for each section. Meeting organizers should also use this opportunity to make sure there are no further questions. Together Talk Audio from the Conference Group has features that can make these Q&A sections easier to manage when hosting a conversation with a large group.
When a business uses conference calls to connect team members or manage a project, most meetings will end with steps to prepare for the next gathering. People should leave the meeting, knowing exactly what they need to do before they meet again. This aspect of the meeting is so vital that call organizers should include a summary of follow-up tasks and responsibilities. Make sure each participant knows how this conference call should affect what they work on next. It’s a good idea to include this information in a follow-up email that has notes from the meeting.
When hosting a conference call, call organizers need to ensure that participants know how to contact each other after the meeting. Most projects will require discussion that will happen outside of the conference call. This contact information may be an email address, phone number, or the information of a designated contact person. This is another issue that matters less for teams that have worked together for a long time. But more teams are working remotely, so it’s essential that they know how to contact each other outside of the conference call line. Not exchanging the information before the end of the meeting can lead to unnecessary delays in the project.
It’s important to make meetings a pleasant experience for the attendees, and that includes ending the session with a positive tone. Thanking attendees for their time is a positive and polite way to close out a discussion with team members or clients. It’s a small gesture, but it’s the best way to end a meeting. Additionally, thanking someone for their time is a concise way to wrap things up. No one likes long goodbyes, and using a clear closing statement prevents things from dragging on with any unnecessary closing small talk.
Together Talk Audio from the Conference Group has a lot of great features that can help businesses get more from the conference calls. We have on-demand, scheduled, operator-assisted, and international conference call plans that give you excellent service at a great price. Speak to a Meeting Specialist from the Conference Group to learn how you can save money on conference call services while making your meetings more effective in the process.